Privacy Policy

Last updated: 14.10.2025

Hoitajapooli Oy (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data in accordance with the EU General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website huntforauroras.com, book a tour, or otherwise interact with us.

1. Data Controller

Hoitajapooli Oy
Business ID: 3311317-5 (FI33113175)
Address: c/o Timo Kyyriäinen Eerik Pommerilaisen ranta 16 A 29, 20810 Turku
Email: info@huntforauroras.com
Phone: +35845 2709667

We are the data controller for the personal data we collect and process.

2. What Personal Data We Collect

We may collect and process the following personal data:

a) Information you provide directly:

Name
Email address
Phone number
Billing address
Country of residence
Payment details (processed via secure third-party providers)
Special requirements, e.g., dietary restrictions or mobility needs
Consent preferences (e.g., for marketing communications)

b) Automatically collected data:

IP address
Browser type and version
Device information
Pages visited and time spent
Cookies and tracking data (see section 6)

3. Legal Basis for Processing

We process your data based on the following legal grounds:

Contractual obligation: To provide the services you book (e.g., managing reservations, communicating about your booking)
Legal obligation: For tax, accounting, and legal compliance
Legitimate interest: For customer support, fraud prevention, and website performance analytics
Consent: For sending newsletters or marketing emails (you may withdraw your consent at any time)

4. How We Use Your Personal Data

We use your data for the following purposes:

To manage bookings and provide the service you requested
To communicate with you before, during, and after your tour
To process payments securely via third-party payment platforms
To improve our website and services through analytics
To send promotional emails, if you have opted in
To comply with legal and regulatory obligations

5. Data Sharing

We do not sell your personal data. However, we may share it with:

Service providers (e.g., payment processors, booking platforms, email service providers)
Authorities where legally required (e.g., tax authorities or law enforcement)
Partners helping deliver your booked experience (e.g., guides, transportation providers)

All third parties are required to respect your data privacy and comply with GDPR.

6. Cookies and Tracking

We use cookies and similar technologies to improve website functionality and analyze usage. You can manage or block cookies in your browser settings.

Types of cookies:

Necessary cookies – required for website operation
Analytics cookies – help us understand how users interact with the site
Marketing cookies – used only with your consent

A full Cookie Policy is available [here – optional link or add-on].

7. Data Retention

We retain your personal data only as long as necessary for the purposes listed above, including legal and accounting requirements.

Booking and transaction records: up to 6 years
Marketing consent and communication records: until you withdraw consent
Analytics data: anonymized and/or deleted within 2 years

8. Your Rights Under GDPR

As a data subject, you have the right to:

Access your personal data
Correct inaccurate or incomplete data
Request deletion (“right to be forgotten”)
Restrict or object to processing
Withdraw consent at any time
Receive your data in a portable format (data portability)
File a complaint with the Finnish Data Protection Ombudsman

Contact details for the Data Protection Ombudsman: https://tietosuoja.fi

To exercise any of your rights, email us at: info@huntforauroras.com

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data, including secure servers, encrypted payment methods, and access restrictions.

10. International Transfers

As we may use service providers located outside the EU/EEA (e.g., for payment or email services), your data may be transferred internationally. In such cases, we ensure adequate protection via EU-approved safeguards, such as Standard Contractual Clauses (SCCs).

11. Changes to This Policy

We reserve the right to update this Privacy Policy. Any changes will be posted on this page with the revised date.

12. Contact Us

If you have any questions or concerns regarding this policy or your personal data, please contact:

Hoitajapooli Oy
Email: info@huntforauroras.com
Phone: +35845 2709667